Compliance
A Spanish campsite has to report travellers to the Ministry of the Interior, answer the national statistics survey, invoice with certified software and, in five regions, settle a tourist tax. European and generic products handle this badly or leave it out. Here it is the core.
When check-in closes, the report is assembled from every occupant’s details and sent to the Ministry of the Interior’s web service. Rejected submissions stay in a queue with the reason for the error and are retried; the panel shows which bookings have been reported and which have not.
The monthly campsite occupancy survey is filled in from the overnight stays, capacity and origins already in the system. You review it before sending, but nothing has to be typed in by hand.
Every invoice generates a record with a chained hash and a verification QR code, and is submitted to the tax agency. The deadline was postponed by Royal Decree-Law 15/2025 to January 2027 for companies and July 2027 for sole traders, but the system is already compliant: there will be nothing to change when the date arrives.
Campsites in the foral territories issue in line with TicketBAI, with each provincial council’s particulars, from the same invoicing module.
Calculated per overnight stay and person with each region’s age and long-stay exemptions, itemised on the guest’s invoice, with a settlement report ready to file.
Data hosted in the European Union, isolation between campsites, a configurable retention policy and a full export whenever you ask. Images of identity documents are not stored: they are read, the fields are extracted, and the image is discarded.
Timeline
| Obligation | Regulation | From |
|---|---|---|
| Document registration and traveller reporting | RD 933/2021 | 2 December 2024 |
| Compliant invoicing software (obligation on the vendor) | RD 1007/2023 and Order HAC/1177/2024 | 29 July 2025 |
| Issuing with compliant software, companies | Royal Decree-Law 15/2025 | 1 January 2027 |
| Issuing with compliant software, sole traders | Royal Decree-Law 15/2025 | 1 July 2027 |
| Campsite occupancy survey | National Statistics Plan | Monthly, all year |
Dates current as of September 2026. The VeriFactu timeline has already moved once, so it is worth re-checking before making decisions. This page is informational and does not replace advice from your accountant.
How it is built
Each obligation lives in its own module, decoupled from the rest. When the SES schema or the tax agency format changes, one piece is touched, not the whole product, and the update arrives with no cost and no migration.
Submissions to SES, to the statistics office and to the tax agency go through a job queue with retries and an audit trail. If the authority does not answer — and sometimes it does not — the submission is not lost and does not depend on somebody remembering.
The tourist tax is not the same in Catalonia as in the Balearics, and more regions keep joining. Rates, exemptions and bands are configuration, not code, so a new region is not a new release.
And your data
The legal obligation is to record certain traveller details, not to keep an image of their document. When reception reads an ID card or passport with the camera, the fields are extracted and the image is discarded: it is not stored, on the device or on the server. Keeping it would add risk without adding compliance.
Each campsite’s data is isolated from every other, hosted in the European Union, backed up daily and subject to a retention policy you set. And if one day you leave, you take everything with you in a format that opens: portability is not a favour, it is a right.
Get started
Changing software is done in winter, not in August. If your current system will not be compliant, the decision falls this year.
